Privacy Policy
Midwifery Expert Witness Limited is committed to protecting the privacy and security of personal information.
1 General Information
1.1 Midwifery Expert Witness Limited is a limited company registered in England, Company Number 11428693.
1.2 Registered with the ICO - ZB154899
1.3 If you have any questions, the company's Data Protection Officer can be contacted via:
1.3.1 phone -
1.3.2 email -
2 General Correspondence & Contract Information
2.1 When an agreement is entered into with us there will be personal information relating to that agreement such as names of employees or agents and details for the agreement including contact information and correspondence arrangements.
2.2 We need certain information to enter into and subsequently carry out any agreement. If such information is not provided, we may not be able to carry out the agreement. Mandatory information fields are generally set out when entering into the agreement. Specifically the information required includes but is not limited to:
2.2.1 The name and contact details of employees and agents.
2.2.2 The delivery address for employees or agents.
2.2.3 Payment details.
2.2.5 Name and contact details of individuals covered by the agreement
2.3 Other correspondence or interaction (for example by email, telephone, post or via our website), will include personal information (such as names and contact details) in that correspondence. This may include enquiries, reviews, follow-up comments or complaints and disputes regarding work and payments.
2.4 Call information. We may also collect details of phone numbers used to call our organisation and the date, time and duration of any calls.
2.5 We will keep and use that information to carry out our agreement, to comply with any legal requirements for us to maintain records, and for administering client accounts or delivering any services we offer, as well as to review and improve our offerings, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
2.6 Information collected from our customers, suppliers or business partners, may include contact information, employment details and the relationship in the agreement. This information may be collected directly from individuals, or provided by their organisation. We use this as necessary for our legitimate interests in managing our relationship with our clients. If we have a business relationship with an organisation, we may receive information about individuals from that organisation.
2.7 Where personal information (including payment information) relates to an agreement, it is kept for a period of up to 7 years after a client's account is closed to enable us to deal with any after sales enquiries or claims and as required for tax purposes and may be stored in our archive for reference purposes for as long as our business need which we will review after 7 years.
3 Marketing
3.1 For existing customers or those acting as a business, contact details are necessary for our legitimate interests in maintaining a list of customers.
3.2 We never share any personal details with third parties for marketing purposes.
4 Website Information
4.1 We may collect information about use of our website via technical means such as cookies, webpage counters and other analytics tools. We use this as necessary for our legitimate interests in administering our website and to ensure it operates effectively and securely.
5 Special Categories of Data
5.1 We may also collect and use the following "special categories" of more sensitive personal information in the following situations:
5.1.1 Information provided by our clients about their clients with regard to legal cases specifically but limited to their medical records both historic and related to the case for which we have entered into an agreement to provide a service.
5.2 Where we collect "special categories" of particularly sensitive personal information this information requires higher levels of protection and by law we need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:
5.2.1 When a client provides the data for assessment and collation or reporting.
5.3 "Special categories" of medical data we collect, are retained for the duration of the case i.e. until its resolution.
6 Common Uses Of Information
6.1 We will only use a client's personal information when the law allows us to do so. Although in limited circumstances we may use such information because a client has specifically consented to it, we generally use personal information in the ways set out in this notice because:
6.1.1 we need to fulfil an agreement into which we have entered.
6.1.2 we need to comply with a legal obligation.
6.1.3 it is necessary for our legitimate interests (or those of a third party) and a client's interests and rights do not override those interests.
6.1.4 we need to protect a client's interests (or someone else's interests) or where it is needed in the public interest (although these circumstances are likely to be rare).
6.2 Change of purpose. We will only use personal information for the purposes for which we collected it as set out in this notice.
7 Data Sharing
7.1 We never sell personal data to third parties.
7.2 We may share personal information with third parties if we are under a duty to disclose or share personal information in order to comply with any legal obligation, or in order to enforce or apply our agreements.
7.3 We may share personal information with other entities specifically those offering financial services to our company e.g. our accountants.
8 Data Storage
8.1 We are based in the UK. However, where required to perform our contract with a client or for our wider business purposes, the personal information that we hold may be backed up to, transferred to, and stored at, a destination outside the UK and the EU.
8.2 We will take all steps reasonably necessary to ensure that personal information is treated securely and in accordance with this privacy notice.
9 Data Security
9.1 As well as the measures set out above in relation to sharing of personal information, we have put in place appropriate internal security measures to prevent personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to personal information to those employees and other third parties who have a business need to know. They will only process personal information on our instructions and would be subject to a duty of confidentiality.
9.2 We have put in place procedures to deal with any suspected data security breach and will notify clients and any applicable regulator of a suspected breach where necessary.
10 Data Retention
10.1 We have set out above indications of how long we generally keep personal information. In some circumstances, it may be necessary to keep personal information for longer than that in order to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.
10.2 To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of personal information, the purposes for which we process personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.
11 Revisions To This Privacy Notice
Any changes made to this privacy notice in the future will be posted on this page.
Please check back frequently to see any changes to our privacy notice.
